Add a Checklist Template

Checklists are a great way to help your team keep track of tasks and required documents within a transaction. In this video, you’ll learn how to create checklist templates that can later be applied to transactions.

Short Version: From the Admin section’s left-hand menu, click "Checklists". Click "Add Template". Select a location and name your checklist. Enter each task along with its relative due dates and visibility info. Click "Save Template".

Create a Checklist Template

1. Click [ADMIN] from the top right area of any page.

2. Select [CHECKLISTS] from the left menu.

3. Click [ADD TEMPLATE].

Enter Basic Checklist Info

Select a location, give the checklist a title, then add your tasks.

You can include as many tasks as you’d like on a template.

Add more tasks by choosing [ADD MORE TASKS].

Define Relative Due Dates

Checklist tasks can have due dates defined relative to certain trigger activities. Setting relative due dates on the template means you won’t have to manually add due dates to each task on a transaction. To add relative due dates:

1. Click the [CALENDAR] next to a task.

2. Enter the appropriate values to build your rule.

3. Click [SET DATE RULE].

These date rules will be resolved into actual dates when this checklist is added to a transaction or whenever the date for the defined trigger activity is updated on that transaction.

Make changes to the date rules by:

1. Click the [CALENDAR].

2. Make changes, or remove the date rule.

Rearrange Tasks

Rearrange tasks by hovering over the right side of a task until a hand appears then dragging it to it’s desired place in the list.

Watch this 2-minute video to learn about automatically assigning checklist templates to transactions

Pipeline can be set to automatically assign checklists to transactions whenever the status, side, or label of a transaction changes to a desired value. Checklist auto-assignment saves time for your admins and makes your transaction management workflow more reliable.

To follow the written steps for how to do this, please go to the following link: Automatically assign checklist templates to transactions >>

Specify Location

Master admins can choose to automatically apply a checklist template to all locations by checking the "Automatically apply to transactions in all locations" box.

If left unchecked, the automatic assignment of the checklist will only occur when the transaction is in the same location as the checklist.

If you don't see this option, it's because only master admins can access it.

Watch this 30-second video to learn how to assign checklist templates by location

Save the Checklist

1. Click [SAVE TEMPLATE] to save. The template is now ready to be added to transactions.

You may copy, edit, or delete an existing checklist template by returning to the checklist templates and click the [GEAR] icon then select the appropriate item from the list.

Note: Deleting a checklist template doesn’t remove it from the transactions where it was previously applied.